Lawcadia’s unique client-to-law firm architecture connects both parties through a secure platform, supporting clear communication throughout the matter lifecycle.
Whether your firm is connecting with a Lawcadia client for the first time or already works with several clients through the platform, our team provides the onboarding, training and support you need to get started quickly and confidently.
Lawcadia gives clients and their law firms a consistent, transparent way to work together. Instead of relying on disconnected emails, spreadsheets and manual reporting, both parties work from an aligned and structured record throughout the engagement.
Your firm can configure teams and practice groups so users only see the client matters relevant to them. Client information remains within the client’s secure Lawcadia environment and is available only to authorised firm users. Security capabilities include:
- Onboarding and configuration
We prepare your onboarding plan, configure teams and permissions, establish user accounts and support Single Sign-On where required. - Training and go-live
Your team receives online training and practical help resources so they can start using Lawcadia confidently. - Instructions and engagement
Authorised users at the law firm will receive RFPs, structured instructions and related documents so that you can provide scope of work and pricing upfront for a matter, or stage of matter. - Matter delivery
Both parties can manage scope or budget changes as the matter progresses. - Invoicing
Your firm submits invoices through Lawcadia for streamlined review and approval. - Reporting
Matter, financial and performance data is captured throughout the engagement, reducing manual and ad hoc reporting.
Frequently Asked Questions
How does Lawcadia benefit law firms?
Lawcadia reduces administrative friction between law firms and their clients. Firms can receive structured instructions, respond to RFPs, agree scope of work and budgets, collaborate on matters, submit invoices and provide updates through one connected platform.
How do law firms receive instructions through Lawcadia?
When an in-house team using Lawcadia instructs a law firm, the brief and relevant matter details are provided in real-time through the platform’s secure interface. This ensures that law firms receive structured, complete instructions rather than fragmented information across email threads, and that all actions are linked to the relevant matter from the outset.
How does Lawcadia's RFP process work for law firms?
Law firms invited to participate in a Lawcadia RFP receive a structured brief through the platform and submit their proposals in a standardised format. This allows the in-house client to compare proposals consistently. Once selected, the firm is engaged by the client with scope of work, budget and fee arrangements agreed.
How do law firms submit invoices through Lawcadia?
Law firms submit invoices electronically through Lawcadia, in the format agreed with the client – either PDF or LEDES format. LEDES invoices are automatically validated against the agreed rates, billing guidelines and matter budget. Compliant invoices progress through the approval workflow without delay, while flagged items are routed for review. This process reduces disputes and provides both parties with a clear record of invoice status.
What data does the law firm have visibility of in Lawcadia?
Law firm access is controlled by the in-house client and limited to the information relevant to their engagement. They can see the matters they are instructed on, the budgets and scope agreed, and the status of their submitted invoices. They do not have access to other matters, internal communications, or confidential data held by the in-house team.
How does Lawcadia help law firms demonstrate performance to their clients?
By providing a structured record of matter delivery, invoice compliance and responsiveness, Lawcadia creates an objective basis on which law firm performance can be assessed. Firms that deliver work accurately, on budget and in line with billing guidelines build a stronger performance record within the platform, which supports their position at panel reviews and in RFP processes.
Do law firms need a separate login for every client?
No. Each law firm user has one Lawcadia login through which they can access Lawcadia client and matter they are authorised to work on.
How are law firm users given access?
Lawcadia follows a structured onboarding process that establishes the firm’s users, teams, permissions and security settings. Clients control which firms and individual users can access their information.
Can our firm use its existing team and practice-group structure?
Yes. Law firms can configure teams and practice groups within Lawcadia so authorised users have access to the appropriate client matters.
Does Lawcadia support training and onboarding?
Yes. Lawcadia provides implementation guidance, user configuration, online training, help resources and ongoing customer support.
Can law firms use Lawcadia to develop solutions for clients?
Yes. Firms can use Lawcadia’s configurable workflows, automation and reporting capabilities to develop client-facing regulatory, compliance, intake and high-volume-work solutions.
Does Lawcadia charge law firms a fee?
Lawcadia typically charges law firms a monthly support subscription to cover training and ongoing customer support. Subscription tiers are based on the client’s spend with the law firm. No fee applies where that spend falls below the minimum threshold.